Human Resources Coordinator
Summary
| Title: | Human Resources Coordinator |
|---|---|
| ID: | 1087 |
| Department: | Administrative |
| Bonus: | N/A |
Description
POSITION SUMMARY:
ESSENTIAL FUNCTIONS AND ACCOUNTABILITIES:
1. Assumes responsibility for effectively recording, maintaining, and reporting human resource information.
2. Assumes responsibility for the accurate and timely performance of payroll functions.
PERFORMANCE MEASUREMENTS:
PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION:
Finger Dexterity:
Using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together.
Talking:
Especially where one must frequently convey detailed or important instructions or ideas accurately, loudly, or quickly.
Average Hearing:
Able to hear average or normal conversations and receive ordinary information.
Repetitive Motions:
Movements frequently and regularly required using the wrists, hands, and/or fingers.
Average Visual Abilities:
Average, ordinary, visual acuity necessary to prepare or inspect documents or products, or operate machinery.
Physical Strength:
Sedentary work; sitting most of the time. Exerts up to 10 lbs. of force occasionally. (Almost all office jobs.)
WORKING CONDITIONS:
None:
No hazardous or significantly unpleasant conditions (such as in a typical office).
MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION:
REASONING ABILITY:
Ability to deal with a variety of variables under only limited standardization.
Able to interpret various instructions.
MATHEMATICS ABILITY:
Ability to perform very basic math skills including adding, subtracting, multiplying, and dividing two digit numbers; the four basic arithmetic operations with money;
and operations with units such as inch, foot, yard; ounce, and pound (or their metric counterparts).
LANGUAGE ABILITY:
Ability to read a variety of books, magazines, instruction manuals, atlases, and encyclopedias.
Ability to prepare memos, reports, and essays using proper punctuation, spelling, and grammar.
Ability to communicate distinctly with appropriate pauses and emphasis, correct pronunciation (or sign equivalent), and variation
in word order using present, perfect, and future tenses.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be a complete list of all responsibilities, duties and skills required of personnel so classified. Duties and responsibilities may be added or changed as deemed appropriate by management at any time.
Elizabeth River Crossings OpCo, LLC is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination based on race, color, religion, sex (gender), age, national origin, ancestry, citizenship, physical or mental disability, military or veteran status, medical condition, genetic information, sexual orientation or any other category protected by federal, state or local laws.
Responsible for performing a variety of human resource support duties. Assists in maintaining the human resources information system and employee records and files. Handles payroll processing and tracks and reports payroll information. Completes assigned reporting functions involving attendance statistics, termination, hire and transfer data, and other information assigned. Provides recommendations regarding the development and administration of human resource policies and programs. Assists in informing new employees of human resource policies and programs as needed. Performs general office support functions and assists area personnel as necessary.
1. Assumes responsibility for effectively recording, maintaining, and reporting human resource information.
- Manages the human resources information system. Ensures system records are accurately recorded and cross-checked.
- Administers health and welfare plans, including enrollments, changes and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
- Enters new hire information in the human resource information system.
- Tracks and resolves problems and checks system operations as scheduled.
- Ensures human resource files and records are maintained in accordance with legal requirements and Company policies and procedures.
- Completes monthly and year-end reports regarding terminations, transfers, and new hires.
- Ensures EEO reporting functions are up-to-date and in compliance with federal regulations.
- Processes employment verification forms and name change packets.
- Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.
- Schedules meetings and interviews as requested by the HR Director.
- Computes and records payroll data as scheduled.
- Maintains payroll records in compliance with state and federal regulations.
- Provides payroll information regarding merit increases to managers as requested.
- Tracks and resolves payroll errors. Completes payroll adjustments and corrections as necessary.
- Ensures payroll functions are performed in accordance with established policies and procedures.
- Receives and screens visitors and telephone calls.
- Receives and tracks employment applications.
- Schedules job fairs and community events.
- Maintains the Virginia Values Veterans Certification.
- Obtains and conveys information as needed.
- Maintains and projects the Company’s professional reputation.
- Ensures employees are informed of programs and policies.
- Assists with employee requests, complaints, and problems courteously and promptly.
- Assists Department personnel. Provides support on training and benefits programs.
- Keeps management informed of area activities and of any significant concerns. Completes required reports accurately and promptly.
- Assists in training new employees. Supports Department personnel as needed.
- Attends and participates in meetings as required.
- Stays abreast of developments in personnel management and related legal requirements.
- Completes special projects as assigned.
- Ensures work area is clean, secure, and well maintained.
PERFORMANCE MEASUREMENTS:
- The human resource information system functions smoothly. Personnel data and statistics are efficiently recorded, stored, and retrieved as appropriate.
- Reporting functions are completed accurately and timely, and in accordance with established policies and federal and state regulations.
- Payroll functions are completed in accordance with established policies and procedures. Errors or discrepancies are promptly discovered and resolved.
- Visitors and telephone calls are courteously and professionally received or referred. Good public relations exist with outside contacts.
- Effective working relations exist with Company personnel. New employees are well trained and assisted. Management is appropriately informed.
- The Company’s professional reputation is maintained.
QUALIFICATIONS:
Education/Certification:
An Associates degree in Human Resource Management, Business or related field.
Required Knowledge:
Working knowledge of HR laws and policies, including employment law, disability and benefits programs.
Experience Required:
A minimum of 3 years administrative support experience in Human Resource administration.
Preferred Experience:
PHR Certification
Familiarity with Kronos or prior experience in managing human resources information systems
Skills/Abilities:
Exceptional organizational skills with strong attention to detail
Excellent written and verbal communication skills
Adept at multi-tasking in a fast-paced environment with concurrent deadlines and multiple priorities
Strong ability to build relationships
Must possess the ability to work independently with little supervision
A team player who can interface professionally with all levels within the company
Proven ability to maintain diplomacy, confidentiality, and professionalism
Flexibility and interest in delivering proactive and continual improvement with creative solutions
Proficient in Microsoft Office applications
Proficient in Human Resources Information Systems
Must be willing to work a flexible schedule.
Ability to obtain a Criminal History Background Check and drug screen.
Valid Virginia Driver License within 6 months.
Education/Certification:
An Associates degree in Human Resource Management, Business or related field.
Required Knowledge:
Working knowledge of HR laws and policies, including employment law, disability and benefits programs.
Experience Required:
A minimum of 3 years administrative support experience in Human Resource administration.
Preferred Experience:
PHR Certification
Familiarity with Kronos or prior experience in managing human resources information systems
Skills/Abilities:
Exceptional organizational skills with strong attention to detail
Excellent written and verbal communication skills
Adept at multi-tasking in a fast-paced environment with concurrent deadlines and multiple priorities
Strong ability to build relationships
Must possess the ability to work independently with little supervision
A team player who can interface professionally with all levels within the company
Proven ability to maintain diplomacy, confidentiality, and professionalism
Flexibility and interest in delivering proactive and continual improvement with creative solutions
Proficient in Microsoft Office applications
Proficient in Human Resources Information Systems
Must be willing to work a flexible schedule.
Ability to obtain a Criminal History Background Check and drug screen.
Valid Virginia Driver License within 6 months.
PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION:
Finger Dexterity:
Using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together.
Talking:
Especially where one must frequently convey detailed or important instructions or ideas accurately, loudly, or quickly.
Average Hearing:
Able to hear average or normal conversations and receive ordinary information.
Repetitive Motions:
Movements frequently and regularly required using the wrists, hands, and/or fingers.
Average Visual Abilities:
Average, ordinary, visual acuity necessary to prepare or inspect documents or products, or operate machinery.
Physical Strength:
Sedentary work; sitting most of the time. Exerts up to 10 lbs. of force occasionally. (Almost all office jobs.)
WORKING CONDITIONS:
None:
No hazardous or significantly unpleasant conditions (such as in a typical office).
MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION:
REASONING ABILITY:
Ability to deal with a variety of variables under only limited standardization.
Able to interpret various instructions.
MATHEMATICS ABILITY:
Ability to perform very basic math skills including adding, subtracting, multiplying, and dividing two digit numbers; the four basic arithmetic operations with money;
and operations with units such as inch, foot, yard; ounce, and pound (or their metric counterparts).
LANGUAGE ABILITY:
Ability to read a variety of books, magazines, instruction manuals, atlases, and encyclopedias.
Ability to prepare memos, reports, and essays using proper punctuation, spelling, and grammar.
Ability to communicate distinctly with appropriate pauses and emphasis, correct pronunciation (or sign equivalent), and variation
in word order using present, perfect, and future tenses.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be a complete list of all responsibilities, duties and skills required of personnel so classified. Duties and responsibilities may be added or changed as deemed appropriate by management at any time.
Elizabeth River Crossings OpCo, LLC is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination based on race, color, religion, sex (gender), age, national origin, ancestry, citizenship, physical or mental disability, military or veteran status, medical condition, genetic information, sexual orientation or any other category protected by federal, state or local laws.
This opening is closed and is no longer accepting applications
